Electronic Document Management (EDM) is the integration technology which captures the resources provided by the conventional document management systems and delivers a cost-effective document and data management solution through a powerful Windows-based desktop.

The underlying technologies are harnessed via a client-server SQL database, to provide a modular and transparent solution for managing all types of data, bringing the power of industry-strength EDM engines to the desktop.

The DocFinity suite of EDM & Workflow modules is the complete solution for todays complex and challenging office environments, scalable from an entry-level department-wide application, to a full client-server enterprise-wide solution. DocFinity embodies all the necessary components of EDM, integrated through an open client-server architecture with a vendor-independent SQL database.

DocFinity has pioneered the use of a layered architecture where the users' desktop is a powerful PowerBuilder front-end which interfaces with the DocFinity EDM engines via standard MicroSoft techniques : DDE, OLE/2 and access via DLLs. The front-end also interfaces with a variety of SQL databases including (but not limited to) : ORACLE, SYBASE, MicroSoft SQL Server, INFORMIX, WATCOM, and GUPTA. This approach allows the user to select a database of choice to access documents from other business applications and provide a tailored information management system without the risk and cost of a custom or proprietory system.

The DocFinity solution is the most complete client-server EDM solution which includes :

DocFinity Image - Document Imaging Windows-based DIP module that scans, indexes, stores and retrieves scanned documents. OptiImage manages the use of a variety of storage devices : optical disk juke-box, CD-ROM, magnetic, or a combination of all three. Image annotation tools include notes, highlighting, red-action, stamps, typed text, and OLE with application launching. Full web-based access and use provided via the DocFinity IntraViewer Module.

DocFinity COLD/ERM - COLD Windows based Computer Output to Laser Disk module that compresses, indexes, stores and retrieves high volumes of electronic output The COLD module is DDE compliant, allowing users to import data into spreadsheets via simple macros. It supports Graphical Forms Overlays, Triggered Indexing, and 'rich text' options - Xerox Metacode and IBM's AFP. OptiFiche minimises report storage requirements by compressing the reports at the page level, yielding high (upto 95%) compression ratios.

DocFinity WorkFlow - Document Routing OptiFLOW, the DocFinity WorkFlow module electronically simulates a given business process by flowing documents through specific tasks defined as Worklists. Tasks are easily defined using drag-and-drop techniques; they can be re-routed to accommodate contingencies, eg. leave, sickness. WorkFlow actions can trigger external events, eg. E-Mail, templated WP letters, and be triggered via existing business applications. Various document types can be part of WorkFlow - images, COLD, spreadsheets, WP, video, sound, etc.

DocFinity IntraViewer - Web Access IntraViewer, the web access module, provides full retrieval, document management, and workflow functionality via standard web browsers in Windows, Unix and Mac environments. IntraViewer also provides a rich set of API calls allowing integrators to implement DocFinity EDM & Workflow functionality within business web pages and portals.

DocFinity Filer An innovative facility which offers a user-friendly and convenient means of 'filing' electronic documents in day-to-day use by simply draging and dropping them onto the DocFinity Filer - a spinning optical disk whic stays on the user's desktop. This facility is user-configurable, allowing default or manual indexing through the Windows desktop.

System Options DocFinity is completely scalable - from an entry-level (single user) application all the way upto a geographically-distributed enterprise-wide system. Scanning and storage resources can be added as required; print/fax servers can be distrbuted on LAN/WAN; multiple database servers may be added to distribute processing; storage media can be mixed to optimise data retrieval rates by adding the Hierarchical Storage Management (HSM) module (ObjectServe) which manages the Cache and storage devices : WORM optical drives, re-writeable optical drives, CD-ROM juke-boxes and magnetic. The IntraViewer module provides access to data via Web browsers.